Executive summary
Many fishing clubs rely on a mixture of spreadsheets, paper cards, email, social media and separate payment tools. This creates duplicated work, inconsistent records and avoidable pressure on volunteers.
B7 Fishing Clubs brings membership sales, renewals, digital cards, payments, member communications, bailiff verification, website content and mobile apps into one connected platform.
Approve a structured discovery session and data review, followed by a final implementation proposal before any migration begins.
Current challenges to assess
Proposed platform
Member-facing
- Online joining and renewals
- Secure payments and receipts
- Digital membership card and QR code
- Club news, waters, rules and gate information
- iPhone and Android access
Committee-facing
- Single membership database
- Renewal windows and capacity controls
- Sales and activity reports
- Bailiff verification and incident records
- Role-based administrative access
Expected benefits
| Area | Current risk | Expected improvement |
|---|---|---|
| Administration | Repeated manual processing | More self-service and automation |
| Records | Duplicate or stale data | One connected source of truth |
| Member service | Slow answers and missing paperwork | Immediate digital access |
| Bailiffing | Difficult card verification | Live QR status checks |
| Continuity | Knowledge held by individuals | Documented shared workflows |
Benefits depend on the club's chosen scope, adoption and existing processes. Final savings should be validated during discovery.
Implementation approach
- DiscoveryConfirm rules, member types, payment flows, committee roles and integrations.
- Data preparationClean and map the member database before importing anything.
- ConfigurationBuild the website, portal, products, permissions and branded app experience.
- TestingRun committee checks, payment tests and a controlled member pilot.
- LaunchPublish clear member guidance and keep support available during transition.
Questions the committee should answer
Who owns the member data and who may export it?
Which roles can view personal information or financial reports?
What is the fallback process if a member cannot use the app?
Which current records need cleaning before migration?
Who signs off membership types, prices and renewal dates?
How will members be informed and supported?
Suggested decision wording
“The Committee approves a discovery and data-readiness exercise with B7 Studio to define the scope, implementation plan, final costs and safeguards for a connected club management platform. No live migration will proceed until the Committee reviews and approves the final implementation proposal.”